2024-2025
Timeline
• Events Committee membership established (13 residents engaged) • Townhomes Committee formally created to address unique TH issues • Treasurer reported delinquency action and gate costs being scrutinized • Late fee suspension discussed pending proper monthly maintenance fee updates • Approved CorLin Services as new maintenance vendor (material budget approved) • Approved cabana curtain replacement up to $10,000 • Directed acquisition of Adobe software & laptops for transparency • Initiated Reserve Study proposal process • Began forensic financial audit proposal process • Discussed access restrictions for delinquent properties • Executed cost-control steps (no palm trimming until budget review)
• Public discussion on management company failure & reimbursements owed • Motion for Condominium Associates transition preparation • Compliance Committee resumed enforcement; backlog being processed • Parking issues (commercial vehicles & visitor spaces) escalated for action • Discussed reinstating suspended parking enforcement with resident notice • Confirmed 3rd-party forensic audit proposals received • Townhomes receiving focused attention (dock repairs, rodent issues, mailbox lighting) • Gate motor repairs approved at $4,570
• Authorized construction-defect litigation after confirming proxy threshold; motion passed 4–0; • Reviewed budget amendments and vendor oversight • Newly seated Board actively reviewed vendor contracts and financials • Communication expectations re-established with management • Began organizing priorities for clubhouse and pool maintenance • Focus placed on correcting transparency and operational gaps • Legal authority confirmed (proxy verification + litigation direction) • Legal counsel engaged and present at meeting • Proxy quorum verification completed under current documents • Board action: Motion passed to move forward with litigation as advised by counsel • Secretary vacancy documented, governance continuity maintained
• Approved new management company • Approved Action Security safety upgrades + Tap2Open proposal • Approved Tap2Open subscription (operational continuity) • Board operational credit cards issued with limits for responsible procurement • Active vendor contract reviews for accuracy and performance • Reinforced spending documentation and approval workflows • Inspected amenity spaces for repair and safety upgrades • Repaired and modernized gate and security systems • Addressed management communication standards for faster response times
• Clubhouse chair repairs approved • Guardhouse paver repairs planned through vendor quotes • Clarified irrigation responsibility with vendor (Fieldstone) • Construction defect concerns directed to vendor meeting
• Insurance renewed without umbrella for cost control • $14,600 clubhouse access control upgrade approved • Towing vendor research continued for policy reinstatement • Improved landscape scheduling and appearance standards • Approved pool and clubhouse equipment repairs • Focused on clearing deferred maintenance backlog • Reestablished towing and parking enforcement • Ensured vendor accountability and faster work completion
• Set beach restoration start date • Rodent bait program approved at gates & pocket park • Pool furniture repairs approved • Fire extinguisher certification approved • New towing contractor approved to reinstate enforcement • Gate surveillance DVR equipment repairs approved
• Tap2Open automation launched • Smoke detectors approved for clubhouse/gym safety • Temporary parking policy implemented to ensure fair usage • Events programming enhanced for resident participation • Amenity rental adjustments under review for compliance & fairness • Pool bathroom
• Reviewed pool monitoring for 2025 cost planning • Tow sign installation progress reported • Dockside gate survey planned for owner direction • Ongoing corrections to Amended 2024 Budget reviewed • Compliance handled consistently with due process • Published updates to homeowners to restore confidence • Event oversight added to protect HOA funds • Standardized payment arrangements for fairness • Ongoing management audit of financial reimbursements
• Approved security cameras for compliance monitoring ($89 each) • Approved remote thermostat to reduce energy waste • Approved new rental agreement structure w/ set hourly rates • Approved payment plan max 6 months for delinquency fairness • Approved $500 gate damage fine enforcement • Townhome parking and compliance escalated to attorney when needed
• Continued corrective action on clubhouse and pool inspections • Monitoring and reviewing vendor performance for reliability • Ensured budget integrity by reviewing invoice accuracy • Increased coordination with management for faster response • DRC Committee candidate selected (20-day processing rule) • Approved installation of two vending machines for resident convenience. • Adopted a formal Collection Policy establishing fees of $50 for the first letter and $100 for attorney referral. • Revised Townhome and Dockside parking rules to allow 24-hour weekday and 48-hour weekend temporary parking limits. • Authorized installation of new No-Parking signs to improve traffic and enforcement. • Approved Guard Shack paver replacement project to enhance entryway appearance and safety.
• Approved Frontier internet conversion for savings and improve service reliability • Discussed wireless infrastructure upgrades • Financial audits (2022 & 2023) approved to correct more of prior administration’s errors. • E-voting initiative approved pending funds • DRC candidate interviews scheduled • Ensured consistent compliance reporting processes • Updated maintenance logs for accountability • Selected Accell CPA for 2022–23 audits; approved e-voting initiative • Began 2025 budget planning
• Compliance Committee appointment ratified • Townhome parking enforcement escalated to attorney • Tree trimming + canopy work completed post-storm • Palm tree trimming planned for October • Smart lighting and alarm upgrade plan developed • Security upgrade demos presented (360° camera options) • Holiday decor planning approved
• Storm damage priority repairs: dangerous trees, clubhouse area cleanup, and tidied • Approved tree removal and multiple late-fee cases. • Continued budget and amenity repairs. • Irrigation & guardhouse repairs updated • Frontier savings reviewed for future cost reductions Homeowner events rescheduled post-storm disruption
• Approved proposal for main gate entry restoration • Long-term replacement plan for storm-lost trees discussed proposal • 2025 budget workshop
• Established a $250 Events Committee petty cash fund to support upcoming community activities. • Approved the ASI Landscaping RFP following review of vendor proposals. • Discussed Dockside gate survey and coordinated attorney review to address homeowner concerns. • Directed Condominium Associates to audit invoices and review Action Security billing. • Reviewed and processed 18 homeowner late-fee waiver requests.
• Events Committee membership established (13 residents engaged) • Townhomes Committee formally created to address unique TH issues • Treasurer reported delinquency action and gate costs being scrutinized • Late fee suspension discussed pending proper monthly maintenance fee updates • Approved CorLin Services as new maintenance vendor (material budget approved) • Approved cabana curtain replacement up to $10,000 • Directed acquisition of Adobe software & laptops for transparency • Initiated Reserve Study proposal process • Began forensic financial audit proposal process • Discussed access restrictions for delinquent properties • Executed cost-control steps (no palm trimming until budget review)
• Public discussion on management company failure & reimbursements owed • Motion for Condominium Associates transition preparation • Compliance Committee resumed enforcement; backlog being processed • Parking issues (commercial vehicles & visitor spaces) escalated for action • Discussed reinstating suspended parking enforcement with resident notice • Confirmed 3rd-party forensic audit proposals received • Townhomes receiving focused attention (dock repairs, rodent issues, mailbox lighting) • Gate motor repairs approved at $4,570
• Authorized construction-defect litigation after confirming proxy threshold; motion passed 4–0; • Reviewed budget amendments and vendor oversight • Newly seated Board actively reviewed vendor contracts and financials • Communication expectations re-established with management • Began organizing priorities for clubhouse and pool maintenance • Focus placed on correcting transparency and operational gaps • Legal authority confirmed (proxy verification + litigation direction) • Legal counsel engaged and present at meeting • Proxy quorum verification completed under current documents • Board action: Motion passed to move forward with litigation as advised by counsel • Secretary vacancy documented, governance continuity maintained
• Approved new management company • Approved Action Security safety upgrades + Tap2Open proposal • Approved Tap2Open subscription (operational continuity) • Board operational credit cards issued with limits for responsible procurement • Active vendor contract reviews for accuracy and performance • Reinforced spending documentation and approval workflows • Inspected amenity spaces for repair and safety upgrades • Repaired and modernized gate and security systems • Addressed management communication standards for faster response times
• Clubhouse chair repairs approved • Guardhouse paver repairs planned through vendor quotes • Clarified irrigation responsibility with vendor (Fieldstone) • Construction defect concerns directed to vendor meeting
• Insurance renewed without umbrella for cost control • $14,600 clubhouse access control upgrade approved • Towing vendor research continued for policy reinstatement • Improved landscape scheduling and appearance standards • Approved pool and clubhouse equipment repairs • Focused on clearing deferred maintenance backlog • Reestablished towing and parking enforcement • Ensured vendor accountability and faster work completion
• Set beach restoration start date • Rodent bait program approved at gates & pocket park • Pool furniture repairs approved • Fire extinguisher certification approved • New towing contractor approved to reinstate enforcement • Gate surveillance DVR equipment repairs approved
• Tap2Open automation launched • Smoke detectors approved for clubhouse/gym safety • Temporary parking policy implemented to ensure fair usage • Events programming enhanced for resident participation • Amenity rental adjustments under review for compliance & fairness • Pool bathroom
• Reviewed pool monitoring for 2025 cost planning • Tow sign installation progress reported • Dockside gate survey planned for owner direction • Ongoing corrections to Amended 2024 Budget reviewed • Compliance handled consistently with due process • Published updates to homeowners to restore confidence • Event oversight added to protect HOA funds • Standardized payment arrangements for fairness • Ongoing management audit of financial reimbursements
• Approved security cameras for compliance monitoring ($89 each) • Approved remote thermostat to reduce energy waste • Approved new rental agreement structure w/ set hourly rates • Approved payment plan max 6 months for delinquency fairness • Approved $500 gate damage fine enforcement • Townhome parking and compliance escalated to attorney when needed
• Continued corrective action on clubhouse and pool inspections • Monitoring and reviewing vendor performance for reliability • Ensured budget integrity by reviewing invoice accuracy • Increased coordination with management for faster response • DRC Committee candidate selected (20-day processing rule) • Approved installation of two vending machines for resident convenience. • Adopted a formal Collection Policy establishing fees of $50 for the first letter and $100 for attorney referral. • Revised Townhome and Dockside parking rules to allow 24-hour weekday and 48-hour weekend temporary parking limits. • Authorized installation of new No-Parking signs to improve traffic and enforcement. • Approved Guard Shack paver replacement project to enhance entryway appearance and safety.
• Approved Frontier internet conversion for savings and improve service reliability • Discussed wireless infrastructure upgrades • Financial audits (2022 & 2023) approved to correct more of prior administration’s errors. • E-voting initiative approved pending funds • DRC candidate interviews scheduled • Ensured consistent compliance reporting processes • Updated maintenance logs for accountability • Selected Accell CPA for 2022–23 audits; approved e-voting initiative • Began 2025 budget planning
• Compliance Committee appointment ratified • Townhome parking enforcement escalated to attorney • Tree trimming + canopy work completed post-storm • Palm tree trimming planned for October • Smart lighting and alarm upgrade plan developed • Security upgrade demos presented (360° camera options) • Holiday decor planning approved
• Storm damage priority repairs: dangerous trees, clubhouse area cleanup, and tidied • Approved tree removal and multiple late-fee cases. • Continued budget and amenity repairs. • Irrigation & guardhouse repairs updated • Frontier savings reviewed for future cost reductions Homeowner events rescheduled post-storm disruption
• Approved landscape proposal for main gate entry restoration • Long-term replacement plan for storm-lost trees discussed proposal • 2025 budget workshop
• Established a $250 Events Committee petty cash fund to support upcoming community activities. • Approved the ASI Landscaping RFP following review of vendor proposals. • Discussed Dockside gate survey and coordinated attorney review to address homeowner concerns. • Directed Condominium Associates to audit invoices and review Action Security billing. • Reviewed and processed 18 homeowner late-fee waiver requests.
• Ratified 2025 Amended Budget. • Approved Brandon Glass repairs, • Pool leak detection. • Approve $1,000 LCAM card limit. • February ASI contract start. • Approved three landscaping proposals to continue debris removal, mowing, edging, and weed eating beyond standard scope • Reviewed prior event spending and tightened financial procedures for credit card and petty cash • Clarified proper approval + receipts workflow for all future purchases • Townhome Committee planning and CC&R workshop scheduled for education and engagement • Maintenance priorities and accountability publicly discussed • Repaired Townhomes irrigation decoder with new part replacement. • Discovered 4 valves non-operational.
• Approved January minutes. • Two Event Committee members removed due to unjustified spending and misuse of HOA funds. • Townhome pool deck cleaned and treated for black algae. • Ongoing hurricane cleanup including tree and debris removal • Townhome palm trimming approved to mitigate storm damage • “No Soliciting” signage approved to protect homeowners’ privacy • Fitness center treadmills repaired and returned to use • Detailed tracking of 105 violations + 18 work orders presented to • Extended tree replacement timeline to one year
• Dockside gate phone entry connectivity restored for secure resident access • February financials approved after review • Late fee waivers handled openly and consistently • Approved March 4 minutes and February financials. • Approved late-fee waivers. • Restored Dockside gate phone entry connectivity.
• Approved March minutes. • Approved brown mulch installation across all major areas for Townhomes, Clubhouse/common areas, Pocket park • Approved palm tree trimming for safety + aesthetics • Main pool impeller repair ratified for operational reliability • Continued transparent case-by-case late fee waiver discussions • Discussed ASI irrigation repairs
• Infrastructure protection + long-term planning secured • Bottle-filling water station for residents approved • Palm removals + palm replacement program approved • Gate repairs ratified across clubhouse, main gate, Dockside, and Townhomes • 15HP main pump/VFD repair approved to safeguard pool operations • Reserve study authorized to protect long-term financial health and prevent future surprise assessments • Legal counsel switched to Appleton Reiss for strong governance representation and oversight
• Townhome irrigation valve repairs approved to fix watering to landscaping. • Gym TV restored with streaming access (Fire Stick) • Brand-new AED purchased and installed for emergency medical readiness • Palm tree trimming and stump removal plan advanced • Escalation taken to resolve Townhome irrigation responsiveness • Discussed CC&R updates and clubhouse rental fee • Addressed Townhome pool vandalism
• New umbrellas for Townhome pool • Switched waste service provider for lower cost + better service • Damaged street signs replaced • Fitness bike repair approved • Important policy package approved: Meetings procedures, Records handling, Board emails and camera guidelines • Social media communication protections • Civil theft action approved to recover HOA funds misused by former volunteers. Uber Eats and purchase of alcohol using HOA credit card was unauthorized and created a liability issue for HOA. • Official announcement: Major community projects quotes received in preparation for defect settlement resolution for Roof repairs, Soft wash + paint buildings, Irrigation repairs, Guard shack restoration
• Townhome lift station repairs approved and funded properly • Painting Townhomes & amenities approved using fully funded reserves • Guard shack remediation approved for long-term structural health • Backup PED locks approved for better emergency access control • Annual Membership notice mailing approved • Townhome gutter corner repairs funded through defect settlement • Internal lighting repair in clubhouse approved • Approved PED gate locks • Approved Finch Roofing • Lowe’s Painting contracts using construction-defect funds. • Approved guard shack remediation by Expert Water Removal. • Finalized Finch Roofing gutter work. • Approved guard shack repair.
• Ratified 2025 Amended Budget. • Approved Brandon Glass repairs, • Pool leak detection. • Approve $1,000 LCAM card limit. • February ASI contract start. • Approved three landscaping proposals to continue debris removal, mowing, edging, and weed eating beyond standard scope • Reviewed prior event spending and tightened financial procedures for credit card and petty cash • Clarified proper approval + receipts workflow for all future purchases • Townhome Committee planning and CC&R workshop scheduled for education and engagement • Maintenance priorities and accountability publicly discussed • Repaired Townhomes irrigation decoder with new part replacement. • Discovered 4 valves non-operational.
• Approved January minutes. • Two Event Committee members removed due to unjustified spending and misuse of HOA funds. • Townhome pool deck cleaned and treated for black algae. • Ongoing hurricane cleanup including tree and debris removal • Townhome palm trimming approved to mitigate storm damage • “No Soliciting” signage approved to protect homeowners’ privacy • Fitness center treadmills repaired and returned to use • Detailed tracking of 105 violations + 18 work orders presented to • Extended tree replacement timeline to one year
• Dockside gate phone entry connectivity restored for secure resident access • February financials approved after review • Late fee waivers handled openly and consistently • Approved March 4 minutes and February financials. • Approved late-fee waivers. • Restored Dockside gate phone entry connectivity.
• Approved March minutes. • Approved brown mulch installation across all major areas for Townhomes, Clubhouse/common areas, Pocket park • Approved palm tree trimming for safety + aesthetics • Main pool impeller repair ratified for operational reliability • Continued transparent case-by-case late fee waiver discussions • Discussed ASI irrigation repairs
• Infrastructure protection + long-term planning secured • Bottle-filling water station for residents approved • Palm removals + palm replacement program approved • Gate repairs ratified across clubhouse, main gate, Dockside, and Townhomes • 15HP main pump/VFD repair approved to safeguard pool operations • Reserve study authorized to protect long-term financial health and prevent future surprise assessments • Legal counsel switched to Appleton Reiss for strong governance representation and oversight
• Townhome irrigation valve repairs approved to fix watering to landscaping. • Gym TV restored with streaming access (Fire Stick) • Brand-new AED purchased and installed for emergency medical readiness • Palm tree trimming and stump removal plan advanced • Escalation taken to resolve Townhome irrigation responsiveness • Discussed CC&R updates and clubhouse rental fee • Addressed Townhome pool vandalism
• New umbrellas for Townhome pool • Switched waste service provider for lower cost + better service • Damaged street signs replaced • Fitness bike repair approved • Important policy package approved: Meetings procedures, Records handling, Board emails and camera guidelines • Social media communication protections • Civil theft action approved to recover HOA funds misused by former volunteers. Uber Eats and purchase of alcohol using HOA credit card was unauthorized and created a liability issue for HOA. • Official announcement: Major community projects quotes received in preparation for defect settlement resolution for Roof repairs, Soft wash + paint buildings, Irrigation repairs, Guard shack restoration
• Townhome lift station repairs approved and funded properly • Painting Townhomes & amenities approved using fully funded reserves • Guard shack remediation approved for long-term structural health • Backup PED locks approved for better emergency access control • Annual Membership notice mailing approved • Townhome gutter corner repairs funded through defect settlement • Internal lighting repair in clubhouse approved • Approved PED gate locks • Approved Finch Roofing • Lowe’s Painting contracts using construction-defect funds. • Approved guard shack remediation by Expert Water Removal. • Finalized Finch Roofing gutter work. • Approved guard shack repair.